Print Annotations Report
Page Navigation Tools
Simple and Advanced Search
Search Results Reporting
Bookmark Summary Report
Why We Recommend
We recommend attorneys request their transcripts in
PDF format because:
§ The PDF
format is multi-platform and
works for Windows, Mac OSX, iPads, iPhones Blackberry, and Android
have their choice of viewing
applications – pick the one that works best for you. We do recommend Adobe applications for
best user experience.
§ PDF is
an open standard and the
archival format of choice. The file
format will be supported for the life of even lengthy legal matters.
§ Use a common tool-set (search, markup,
reports, etc.) for exhibits, transcripts and other case documents
transcript-specific software to purchase, download, install and manage
provides permanent redaction, Bates stamping, advanced search, annotation,
markup and the reporting tools attorneys need
with eDiscovery and trial
preparation and presentation tools
for electronic delivery:
compressed and not blocked as email malware
§ eFiling standard
Why We Recommend YesLaw
YesLaw PDF Transcripts are unique in that:
can copy-and-paste directly from
the full or condensed (mini) transcripts into word processing documents or
emails while maintaining the court reporter’s original formatting
you copy-and-paste, the headers,
footers, and watermarks are not included – just the court reporter’s
transcript includes a fully-hyperlinked
word index where each page:line is hyperlinked to the corresponding
location within the transcript
word in the index calls the Adobe advanced search tool to create more
advanced search queries or search over multiple transcripts and exhibits
with a single search
transcript reference to an exhibit is hyperlinked to the exhibit file
exhibit is listed in the bookmarks with a hyperlinked cross-reference list
of all the transcript references
transcript formats (AMICUS, LEF, ASCII) are included as attachments
PDF transcripts are full-featured but have the smallest file size – ideal for use on mobile devices (iPads,
select-all and copy allows simple creation of a text file transcript
We Recommend the
Free Adobe Reader or For Pay Acrobat Software
For best user experience, we recommend users view
and manage their transcripts using either the free Adobe Reader software or
the fully featured Adobe Acrobat software for their chosen platform.
With Adobe’s latest update to their free Adobe
Reader for iPad software, we are no longer
recommending alternatives. We feel
the current best software for iPad is now Adobe’s
own Reader. Attorneys can now markup
their transcripts on their iPad and then open the
transcript complete with markups on their desktop back in the office.
Preview, the default PDF viewing software on the
Mac, is great for previewing simple PDF documents but it does not provide
markup functions, it does not fully support the intra-document index
linking and exhibit linking functions, nor does it fully display all the
transcript components. For these
reasons, we recommend Mac OSX users download the free Adobe Reader software
(or use the pay Adobe Acrobat) for the best user experience.
Attorney Tips for
Using Adobe’s Reader and Acrobat Software
There are a number of blogs and websites dedicated
to attorney’s use of Adobe Acrobat and/or PDF files. A quick Google search will find several
Adobe’s Rick Borstein’s Blog: http://blogs.adobe.com/acrolaw/
When printing YesLaw PDF transcripts, on the Print
dialog box, be sure to select to print Document and Markups otherwise the
cover and word index pages will be blank.
The court reporter has configured the transcript
margins to meet the state and local transcript production regulations. Be sure to select “None” for page scaling
and do not select Auto-Rotate and Center or the your printed margins may
With YesLaw PDF transcripts, you can copy-and-paste
directly from either the full or condensed (“mini”) transcripts while
maintaining the court reporters formatting but without including the
headers, footers, or watermarks.
YesLaw PDF transcripts include a complete set of
bookmarks for quick, easy access to the word index, exhibits, exhibit
references, attached transcript formats and transcript pages. The bookmarks can be shown by clicking
the bookmark ribbon icon on the left tool bar.
YesLaw PDF transcripts provide hyperlinks to
attached exhibits. Access to the
attached exhibit files is through the paperclip icon shown on the
left. One or more exhibit files can
be selected by clicking and saved as stand-alone files. OCR’d exhibit
files can also be searched with Adobe’s Advanced Search tool.
Be sure to add the sticky note and highlight tools
to your toolbar to provide instant access to these often-used tools.
Are your annotation tool buttons hidden? You may have to drag your window wider to
provide enough room for these tools to be displayed.
Under “Comment”, Adobe provides a summary list of
your annotations/comments/highlights for a PDF file. These can be searched, sorted/selected by
type, commenter, or checkbox status.
Then all or the selected comments can printed to a summary report.
For best use of the hyperlinked word index, enable
the “Previous View” (effectively the “back” button) for your PDF viewing
software. Right-click on the
navigation bar and select either Show All Page Navigation Tools or
select both the Previous View
and Next View buttons.
Advanced Search Tools
Adobe provides both a simple search tool ( Ctrl+F, see the blue box in the upper-right corner of
the window) as well as an advanced search tool accessed through the Edit
> Advanced Search menu item or Shift+Ctrl+F
The advanced search tool allows quick searches of
all the PDF files – transcripts, exhibits, and other documents – within a
Looking for a reason to upgrade? Adobe Acrobat X (and later) includes the
ability to save your Advanced Search results over multiple documents to a
hyperlinked PDF-formatted report or to a spreadsheet compatible (.CSV =
comma spaced values) file.
The report includes a bookmark for each document
and search hits with context.
As you review documents, if you bookmark passages
of interest, you can create a comprehensive report in PDF format and/or
spreadsheet-compatible file format (CSV) of all the bookmarks added across
a large collection of documents.
This is an excellent way to provide a summary of your review or a
selection of documents.